When the funds available is way below what is budgeted for and other options like taking a loan are not viable, the management team have to be creative in the way they are going to meet the deficit. The simplest and perhaps the safest way is to arrange an auction fundraiser. Although this practice has been in existence for many years, many people still do not know how to hold an auction fundraiser.
It all starts with proper planning with the first consideration being the goals in terms how much is expected. This gives idea on the targeted participants and the items to be used in the event. With rough estimation on the number of people expected to attend, the venue of the event can then be determined.
The rule of the thumb is that the item always goes to the highest bidder. In order to get the best deal out of this, the item needs to be unique and decent. As much as possible, the item should be unique and rare as this encourages participants to fight for the possession giving out extra cash in the process. The other trick is to auction items from celebrities. If the participants are informed in advance that the items to be auctioned comes from notable celebrities, their curiosity increases and more people are likely to attend with more cash.
Major expenses related to hall rental, beverages, food, decorations, sound system and all printing and fees if any must be estimated with the goal of ensuring that they are far below amount expected to be raised. In order to increase income, options available include charging admission, soliciting sponsorship, selling signature drinks, holding raffles or even balloon pops among several other activities that may increase income.
The targeted participants in particular must be invited 90 days before the D-day in person if possible. Taking advantage of mainstream media may also help in promotion. Social media pages like Facebook and Twitter can also provide a good platform to quickly spread the message given that it is accessible to very many people and comes completely free.
The most important aspect during preparation is proper promotion. The events will only be attended by those who get to know about it in advance. It is therefore important to take advantage of available media to create awareness. For the same purpose, social media platforms such as Facebook and Twitter can be very helpful as they help reach many people.
With such a large gathering and money being transferred, security becomes a top priority. The people attending the fundraising event want to be as secure as possible. At the same time, you may not know how to judge whether those in attendance have good intention and asking the locale authority for security is the least an organizer can do.
The other things to consider include setting up seating arrangement, setting up a checkout system and assigning different people assignments in advance. Lastly, adequate security arrangement must be in place to ensure that everything runs smooth as planned.
It all starts with proper planning with the first consideration being the goals in terms how much is expected. This gives idea on the targeted participants and the items to be used in the event. With rough estimation on the number of people expected to attend, the venue of the event can then be determined.
The rule of the thumb is that the item always goes to the highest bidder. In order to get the best deal out of this, the item needs to be unique and decent. As much as possible, the item should be unique and rare as this encourages participants to fight for the possession giving out extra cash in the process. The other trick is to auction items from celebrities. If the participants are informed in advance that the items to be auctioned comes from notable celebrities, their curiosity increases and more people are likely to attend with more cash.
Major expenses related to hall rental, beverages, food, decorations, sound system and all printing and fees if any must be estimated with the goal of ensuring that they are far below amount expected to be raised. In order to increase income, options available include charging admission, soliciting sponsorship, selling signature drinks, holding raffles or even balloon pops among several other activities that may increase income.
The targeted participants in particular must be invited 90 days before the D-day in person if possible. Taking advantage of mainstream media may also help in promotion. Social media pages like Facebook and Twitter can also provide a good platform to quickly spread the message given that it is accessible to very many people and comes completely free.
The most important aspect during preparation is proper promotion. The events will only be attended by those who get to know about it in advance. It is therefore important to take advantage of available media to create awareness. For the same purpose, social media platforms such as Facebook and Twitter can be very helpful as they help reach many people.
With such a large gathering and money being transferred, security becomes a top priority. The people attending the fundraising event want to be as secure as possible. At the same time, you may not know how to judge whether those in attendance have good intention and asking the locale authority for security is the least an organizer can do.
The other things to consider include setting up seating arrangement, setting up a checkout system and assigning different people assignments in advance. Lastly, adequate security arrangement must be in place to ensure that everything runs smooth as planned.
