When you have been appointed as the charity auction organizer, you will have quite a lot to arrange. However, with a few guidelines it is not such a daunting task. Auctions arranged for fund-raising purposes can also be referred to as silent auctions, and are an excellent way to make money for a good cause. Those who end up buying at the event will also feel good because they are donating to a worthy cause.
The reason why these auctions are known as 'silent', is because the bids are not taken in the conventional way. The bids are written down on a piece of paper. The papers are then collected and the manager of the event will work out who has bid the highest amount, and will announce the person to receive the items towards the end of the event. While this is taking place, the guests will usually enjoy dinner and drinks.
One person is often not enough manpower to organize a well-run event, and a team will need to be put together so that everything can run smoothly. Before anything can happen, the team must work out their budget, and put money aside for the various necessities, such as the hiring of a venue, marketing, food, etc. The arrangements that need to be made should be divided between the helpers, depending on their relevant skills. Up to twenty people may be required to help organize.
Before the arrangements can start the helping committee should have a meeting. This meeting will decide upon the arrangements that need to be made, and perhaps where the event will take place. Everyone should also be assigned their duties. The venue hired should be adequate in size, and have good facilities.
Even though dinner is not necessarily the main attraction of the event, the catering aspects are still very important. You can decide if it will be a three-course meal or if only snacks will be provided, but something should definitely be arranged. Guests will tend to stay longer and enjoy the event more if there are food and drinks available.
Some time will need to be spent on finding the right things to auction off. You can pass out adverts to businesses who may wish to donate items. In the process, their business will be advertised. Careful decisions will need to be made regarding the price range of the items, and those that will suit the type of guests who will be attending.
Besides donations from businesses, you can also consider homemade crafts or gift certificates. Services can also be used. You will need to have some large display tables, or pictures of the items if they cannot be brought into the room. Services will need to be described to the guests in some appealing way.
The charity auction organizer is the most important person behind the arrangement of the event, and is also often the person who decides the starting bid prices. About 50% below the item's shop price is a good start. Remember to always advertise the event well, so that you have a good turnout.
The reason why these auctions are known as 'silent', is because the bids are not taken in the conventional way. The bids are written down on a piece of paper. The papers are then collected and the manager of the event will work out who has bid the highest amount, and will announce the person to receive the items towards the end of the event. While this is taking place, the guests will usually enjoy dinner and drinks.
One person is often not enough manpower to organize a well-run event, and a team will need to be put together so that everything can run smoothly. Before anything can happen, the team must work out their budget, and put money aside for the various necessities, such as the hiring of a venue, marketing, food, etc. The arrangements that need to be made should be divided between the helpers, depending on their relevant skills. Up to twenty people may be required to help organize.
Before the arrangements can start the helping committee should have a meeting. This meeting will decide upon the arrangements that need to be made, and perhaps where the event will take place. Everyone should also be assigned their duties. The venue hired should be adequate in size, and have good facilities.
Even though dinner is not necessarily the main attraction of the event, the catering aspects are still very important. You can decide if it will be a three-course meal or if only snacks will be provided, but something should definitely be arranged. Guests will tend to stay longer and enjoy the event more if there are food and drinks available.
Some time will need to be spent on finding the right things to auction off. You can pass out adverts to businesses who may wish to donate items. In the process, their business will be advertised. Careful decisions will need to be made regarding the price range of the items, and those that will suit the type of guests who will be attending.
Besides donations from businesses, you can also consider homemade crafts or gift certificates. Services can also be used. You will need to have some large display tables, or pictures of the items if they cannot be brought into the room. Services will need to be described to the guests in some appealing way.
The charity auction organizer is the most important person behind the arrangement of the event, and is also often the person who decides the starting bid prices. About 50% below the item's shop price is a good start. Remember to always advertise the event well, so that you have a good turnout.
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